FTE CALCULATION

FTE CALCULATION

The FTE calculation is a systematic, validated method for generating a recommended roster and budgeted FTE.

 

TrendCare data from the past 12-months is combined with staffing information to generate a recommended roster. An FTE is then calculated. The calculation includes the MECA entitlements and allowances. The FTE should be re-calculated annually prior to setting the budget.

Having the right roster model by shift and by day of week is the best way to provide quality patient care. The right roster model means less staffing changes and the right budgeted FTE. The right budgeted FTE means employing the right number of staff. 

6 EASY STEPS TO FTE CALCULATION

1.
Set up working groups & workshops
2.
Complete stocktake & agree roll out plan
3.
Collect, collate & agree the data inputs
4.
Enter data into software & complete roster testing
5.
Draft report & agree recommendations
6.
Implement FTE & roster, monitor effect

"Commitment to safe staffing starts with the right roster and the right budgeted FTE"

THE 6 STEPS IN DETAIL

 
1.
Set up working group & workshops
Agree working group members & terms of reference

Setup regular working group meetings

Maintain patient acuity system, data integrity & acccuracy

Coordinate information gathering for the stocktake

Plan remaining workshops

Attend workshop on FTE calculation detailed information

2.
Complete stocktake & agree roll out plan
Review stocktake findings & agree options for implementation 

Endorse & communicate sequence for implementation 

Draft detailed workplan

Agree detailed workplan & report

Monitor progress

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3.
Collect, collate & agree the data inputs
Agree assumptions & calculations

Endorse assumptions & standard operating procedures

Authorise software access for Site Administrator & others as needed

Provide current roster & budget information 

Collect & collate data inputs

Agree the data inputs

 
4.
Enter data into software & complete roster testing
Enter data into software

Compile FTE calculation checklist

Share study(s)

Complete roster testing. Select recommended roster

Discuss 'What if' charts & opportunities for staff mix changes / swing shifts

Review checklist/s (+/- multi ward report)

 
5.
Draft report & agree recommendations
Draft a progress update for staff

Endorse & distribute update to staff

Draft FTE calculation report(s)

Finalise report(s) & present to council

Draft decision document 

Endorse decisions & send to ELT/Board for sign-off

Finalise decision document 

Communicate final decision to staff

 
6.
Implement FTE & roster, monitor effect
Authorise implementation of changes, if any

Roster as per new roster model from advised start date

Monitor core data set as business as usual

Repeat FTE annually

 
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Safe Staffing Healthy Workplaces Unit
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