CCDM PROGRAMME

Safe Staffing Healthy Workplaces

CCDM PROGRAMME

CCDM stands for Care Capacity Demand Management. The CCDM Programme is a set of tools and processes that help DHBs better match the capacity to care with patient demand. The goal is quality patient care, quality work environment and best use of health resources.

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This website is the toolkit for the CCDM programme. There is a road map for each CCDM component and a set of documents that take you through implementation step by step. The toolkit helps set up the processes needed to be successful. The home page will give you a quick view of the whole programme and links to some documents. Subsequent pages provide more detail.

CCDM PROGRAMME QUICK VIEW

The 'quick view' is the fastest way to get an overview of the programme components. The quick view provides a self explanatory slide show and an information sheet for each component of the programme.
VARIANCE RESPONSE MANAGEMENT

CCDM PROGRAMME COMPONENTS

There are several components to the CCDM programme.
  1. CCDM governance
  2. Core data set
  3. FTE calculation
  4. Variance response management
There is a brief description and the main steps for each below.
 

CCDM GOVERNANCE

CCDM governance is a permanent operational structure with processes and tools for achieving safe staffing and healthy workplaces. Governance happens at all levels of the organisation in partnership with health unions. 

5 EASY STEPS 

1. Set up CCDM council & review
    partnership
2. Complete workshops & standards
    assessment
3. Write & agree workplans, establish
    working groups
4. Monitor & report against workplans
5. Establish local data council/s
 

CORE DATA SET

The core data set is a set of 23 measures. Equal priority is placed on quality patient care, quality work environment and best use of health resources. Staff from all levels of the organisation use the core data set. Different groups monitor the core data set and reporting flows up and down.

6 EASY STEPS

1. Set up working group &   
    workshops
2. Complete stocktake & agree roll
    out plan
3. Write & agree detailed workplan
4. Agree & document process for
    business as usual
5. Establish the layout & start date
6. Review, report & improve measures
 

FTE CALCULATION 

The FTE calculation is a systematic, validated method for generating a recommended roster and budgeted FTE. TrendCare data from the past 12-months is used to establish an acuity based staffing model. The calculation includes the MECA entitlements and allowances. The FTE should be re-calculated annually.

6 EASY STEPS

1. Set up working group & workshops
2. Complete stocktake & agree roll out
    plan
3. Collect, collate and agree the data inputs
4. Enter data into software & complete roster
    testing
5. Draft report & agree recommendations
6. Implement FTE & roster, monitor effect
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VARIANCE RESPONSE  MANAGEMENT

Variance response management is a set of tools and processes for organisational visibility of care capacity demand management. This includes an operations centre, electronic screens, staffing early warning system and standard operating procedures.

6 EASY STEPS

1. Set up working group and workshops
2. Complete stocktake and agree roll out
    plan
3. Write business case and set up
    workstreams
4. Agree detailed workplan, specifications
    and procedures 
5. Implement the tools and monitor
    outcomes
 
To find out more about the
Safe Staffing Healthy Workplaces Unit
visit the TAS website here
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© Ministry of Health, NZ 2017. Site developed by the Safe Staffing Healthy Workplaces Unit.